Find Court Records in Ascension Parish

Ascension Parish court records are kept by Clerk of Court Bridget Hanna, with offices in both Gonzales and Donaldsonville. The clerk holds civil, criminal, mortgage, conveyance, traffic, and marriage records for the 23rd Judicial District. You can search Ascension Parish court records online through the eClerks LA portal or visit either office in person for free access at public computers during regular business hours.

Ascension Parish Clerk of Court

Bridget Hanna is the elected Clerk of Court for Ascension Parish. Her office serves the 23rd Judicial District and maintains all official court records for the parish. The main office is in Gonzales, and a satellite office serves Donaldsonville. Both locations are open to the public Monday through Friday from 8:30 AM to 4:30 PM.

You can reach the office by phone at 225-621-8400. The official website at ascensionclerk.com provides links to the eClerks LA portal, explains available services, and lists current fees and procedures. Both the Gonzales and Donaldsonville offices have public access computers where you can search records at no charge during business hours.

The screenshot below shows the official Ascension Parish Clerk of Court website, which links to the eClerks LA portal and describes services at both the Gonzales and Donaldsonville offices.

The official clerk website confirms which records are available online and how to access public computers at both Ascension Parish courthouse locations.

Note: The Ascension Parish Clerk cannot provide legal advice. If you need help interpreting a court record, consult a licensed Louisiana attorney.

How to Search Ascension Parish Court Records

Ascension Parish court records can be searched online through eClerks LA or in person at either office location. The online portal is called the Ascension Clerk of Court Electronic Search System and is available through eclerksla.com. An account and subscription are required for online access. Monthly subscriptions and day rates are available depending on how often you need to search.

For in-person access, public computers are available at both the Gonzales main office and the Donaldsonville satellite office. These terminals let you search indexes and view available document images at no cost during business hours. Bring the full legal name of the party you are looking for and any known case numbers or dates. This helps narrow results and speeds up the search process.

To request copies, ask a staff member for the copy fee schedule. Standard copies are typically $1 per page, and certified copies cost $5 per page. If you need records by mail, send a written request with the party name, record type, date range, and payment to the Gonzales office. Call 225-621-8400 first to confirm the current fee and the correct mailing address for your type of request.

Note: Online records retrieved through eClerks LA are for research only. Only records inspected or certified in the clerk's office are considered official for legal purposes.

Types of Court Records in Ascension Parish

The Ascension Parish Clerk of Court holds a broad set of records covering the civil and criminal activity of the 23rd Judicial District. Records available through this office include mortgage records, conveyance records, civil suit records, criminal case records, traffic records, marriage licenses, and map filings.

Mortgage records document liens and encumbrances on property in the parish. Conveyance records show transfers of real property, including sales, donations, and related transactions. Civil records cover suits, judgments, and filings in district court. Criminal records cover charges and dispositions for cases handled in the 23rd JD. Traffic records are also maintained here, which is useful for people searching for traffic violations or court dispositions related to driving offenses.

Marriage licenses issued in Ascension Parish are on file with the Clerk. Maps, plats, and other recorded documents that establish property boundaries are also part of the record set. If you are searching for a specific type of record and are not sure where to start, call the clerk's office at 225-621-8400. Staff can confirm whether the record you need is held by this office or another agency.

Online Access to Ascension Parish Court Records

Ascension Parish uses eClerks LA for online access to court records. The portal is branded locally as the Ascension Clerk of Court Electronic Search System and gives subscribers access to civil, criminal, mortgage, conveyance, and other records from their computer or mobile device without visiting the courthouse.

Visit eclerksla.com to register. After creating an account, you can select Ascension Parish and purchase daily or monthly access. Monthly subscriptions are the better value if you search regularly. Once logged in, you can search by party name, case number, or document type and view images of available filings.

The eClerks LA portal also offers a free alert service. eClerks Alert monitors land record recordings and notifies you when a document is filed in your name. You can monitor up to five names per account, select up to 64 parishes, and receive alerts by both text and email. This service can help catch fraudulent recordings of property in your name before they cause legal problems.

The image below shows the eClerks LA portal used for searching Ascension Parish court records and land filings across multiple Louisiana parishes.

The eClerks LA interface lets you search Ascension Parish records by name, case type, and date range, and also supports the free eClerks Alert fraud notification service.

Note: Online records are not official. Only records inspected or certified at the clerk's office are legally authoritative. Users must agree to indemnify the Clerk for any damages resulting from reliance on online data.

Court Record Fees in Ascension Parish

Standard copy fees for Ascension Parish court records are $1 per page. Certified copies are $5 per page. These are the standard rates set by state law for Louisiana clerks. Fees for online access through eClerks LA depend on the subscription tier you choose; check the eClerks LA website for current day and monthly rates.

Inspection of records in person is free. You only pay when you ask for copies or certified documents. The clerk cannot charge a fee just to allow you to look at a public record. This right is established under Louisiana's public records statutes.

For mailed requests, include a check or money order payable to the Ascension Parish Clerk of Court. Call 225-621-8400 before mailing to confirm the current fee for the specific record type you need. Some records, like background searches or certified court histories, may carry additional fees beyond the standard per-page rate.

Public Record Access in Ascension Parish

Under La. R.S. 44:1, public records include all documents and data made or held by a public body in the performance of its official duties. The Ascension Parish Clerk of Court is a public body, and the court records it maintains are public records under this definition. This applies to civil filings, criminal records, land records, and most other documents held by the clerk's office.

Under La. R.S. 44:31, any person has the right to inspect, copy, or reproduce a public record. The custodian cannot ask why you want to see a record. You do not need to give a reason. Viewing records in person at either the Gonzales or Donaldsonville office is free of charge. Fees only apply when you request paper copies.

Under La. R.S. 44:32, the custodian must respond promptly to your request. If a record is not immediately available, the office must tell you when it will be ready. You are entitled to copies in a reasonable format. If the clerk cannot provide a record, they must state the legal reason for withholding it.

Some records are exempt. Juvenile court records, adoption files, certain mental health proceedings, and other categories restricted by law are not open to the public. If a record is withheld, the clerk must cite the specific exemption that applies.

eClerks Alert and Fraud Monitoring in Ascension Parish

One useful and free service available to Ascension Parish residents is eClerks Alert. This tool is part of the eClerks LA platform and monitors land record recordings filed with the clerk's office. When a document is recorded in a name you are monitoring, you get a notification by text or email. This helps catch fraud early, particularly if someone files a forged deed or mortgage in your name.

To use eClerks Alert, you need an eClerks LA account. The monitoring service is free of charge. Each account can monitor up to five names and can cover up to 64 Louisiana parishes at once. You choose whether to receive text alerts, email alerts, or both. Alerts are triggered by new recordings, not old ones, so it works as a real-time monitoring system rather than a search tool.

This service is especially useful for property owners in fast-growing areas like Ascension Parish, where real estate activity is high and the risk of deed fraud has grown. It takes only a few minutes to set up and costs nothing. Visit eclerksla.com to create your account and enable alerts for names tied to your property.

Note: eClerks Alert notifies you of new recordings but does not block them. If you receive an alert for a document you did not authorize, contact an attorney and the Ascension Parish Clerk right away.

Cities in Ascension Parish

Prairieville is a qualifying city in Ascension Parish with its own records page.

Nearby Parishes

These parishes are near Ascension Parish. File your records request in the parish where the case was originally filed.